Employment

Office manager

The Office Manager is a key position at Ibis and participates in many functions, including administrative support, operations, technical support, and bookkeeping. Successful candidates will have exceptional administrative, organizational, and interpersonal skills. Experience working with a reproductive health, rights, or justice organization, or an interest in or passion or working on reproductive health and/or women’s rights is a plus. Responsibilities include the following:

  • Oversee the day-to-day operations of the Ibis Cambridge office, including managing relationships with building management and Ibis vendors and handling equipment maintenance. Maintain supplies and office space.
  • Manage the Ibis IT system, coordinating with an outside consultant, including acting as system administrator and assisting staff members in all offices with trouble-shooting, upgrades and equipment use.
  • Provide support to Ibis offices in Oakland and Johannesburg and ensure there is ongoing and effective communication across the organization.
  • Represent Ibis to partner organizations and the public by answering the phone, responding to general email messages, and greeting visitors.
  • Provide administrative support to Ibis senior staff and other research staff. Organize staff and project meetings, coordinate travel, and manage expenses.
  • Manage grant and contract files. Help maintain financial files.
  • Review invoices and process check requests.
  • Post expenses in financial software, including credit cards and payroll. Maintain grant tracking spreadsheets with data from financial system. Assist with preparation of grant financial reports.
  • Assist with the management of employee benefits.

Ibis is committed to a diverse and inclusive workplace. We encourage applications from people of color, people with disabilities, first-generation college graduates, and people from other underrepresented communities to apply.

Qualifications:
1. Experience in an administrative role, with a record of increasing responsibility.
2. Highly organized and able to manage multiple priorities. Ability to work independently
and as part of a team. Resourceful and creative.
3. Flexible, able to respond to requests from multiple colleagues, and work with
individuals with different working styles.
4. Strong interpersonal communication skills and diplomatic, with a proactive approach
to closing communication gaps.
5. Strong comfort with and enthusiasm for all things IT . Proficiency in Microsoft Word,
Excel, and PowerPoint required.
6. Experience and comfort working with spreadsheets and numbers, and interest in
financial management. Attention to detail and commitment to accuracy. Experience
with Quickbooks or other accounting software preferred.
7. Sense of humor.

Salary commensurate with experience plus excellent benefits.

Start date: Position available immediately

How to apply: Interested candidates should send a cover letter and a curriculum vitae to
admin@ibisreproductivehealth.org. Please include “Office Manager” in the subject line of the
email. Applications will be reviewed on a rolling basis, though applications received by April 14
will receive priority review.

Posting date: March 21, 2017

Summer internship - cambridge, ma

We seek a part-time individual who has a strong commitment to women’s health and rights, and who is willing to provide both research and administrative support to Ibis staff in Cambridge, MA. The intern will contribute to ongoing international and domestic research projects. Tasks may include quantitative or qualitative data collection, entry, and cleaning, developing project protocols, literature reviews, and overall project support, as well as assistance with administrative, development, and communications activities. Applicants should be comfortable working on multiple projects simultaneously and interacting with a variety of people, and should have experience with or interest in reproductive health research.   This is a paid summer intern position for two to three business days per week for 8-12 weeks in our Cambridge, MA office.  We encourage students receiving work study or practicum/school credit to apply.

Minimum qualifications:

  • Demonstrated commitment to women’s sexual and reproductive health
  • Strong attention to detail and organizational skills
  • Ability to meet deadlines
  • Flexibility, responsiveness, and willingness to contribute to a variety of projects

Preferred qualifications:

  • Quantitative or qualitative research experience

We seek to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. People of color are strongly encouraged to apply.

To apply, send a resume to awollum@ibisreproductivehealth.org and jseymour@ibisreproductivehealth.org and fill out an application online here. No phone calls please.

Position will remain open until filled.

Research assistant - oakland, ca

We seek an individual with a strong commitment to women’s health and rights who is willing to provide both research and administrative support to Ibis staff in Oakland, CA. The research assistant will work with multiple study teams on new and ongoing domestic and international research projects. Tasks will include data collection, entry, and management, protocol development, study team coordination, and overall project support. The research assistant will also provide support to staff as needed, including assisting with administrative, development, and communications activities. Applicants should be adept at working on multiple projects simultaneously and meeting deadlines.

Qualifications:

  • Demonstrated commitment to women’s sexual and reproductive health and rights
  • Bachelor’s degree in relevant field
  • One year of experience with quantitative or qualitative research
  • Willingness to help others, good interpersonal skills
  • Flexibility in working with individuals with varying work styles
  • Excellent computer skills (MS Outlook, Word, Excel, and PowerPoint skills essential; experience with SPSS, Stata and/or Atlas.ti a plus)
  • Excellent writing and proofreading skills
  • Hard working, highly motivated, self-starter
  • Detail-oriented, highly organized, and able to meet deadlines
  • Able to work independently and as a member of a team
  • Flexible, responsive, and willing to pitch in to a variety of projects
  • Spanish language skills preferred
  • Sense of humor
  • Ability to travel

Salary: Negotiable, depending on qualifications and experience.

Deadline for applications: Interested candidates should send a cover letter along with a resume to admin@ibisreproductivehealth.org. Position starts as soon as filled.  Priority will be given to applications received by April 6, 2017.  Please note the position for which you are applying in the subject line of the email. Ibis is committed to a diverse and inclusive workplace; we encourage applications from people of color, people with disabilities, first-generation college graduates, and people from other underrepresented communities. No phone calls, please.

Summer internship - Oakland, ca

Total Positions: 1

Compensation Type: Hourly

Compensation Details: Paid stipend

Job Description:

We seek an intern who has a strong commitment to women’s health and rights, and who is willing to provide both research and administrative support to Ibis staff at our Oakland, CA office. The intern will contribute to ongoing international and domestic research projects. Tasks may include quantitative or qualitative data entry, collection, and cleaning, literature reviews, as well as assistance with administrative tasks. Applicants should be comfortable working on multiple projects simultaneously and interacting with a variety of people, and should have experience with or an interest in reproductive health research. This is a paid summer intern position for 8-12 weeks in our Oakland, CA office. We encourage students receiving work study or practicum/school credit to apply.

Minimum qualifications:

  • Demonstrated commitment to women’s sexual and reproductive health
  • Strong attention to detail and organizational skills
  • Ability to meet deadlines
  • Flexibility, responsiveness, and willingness to pitch in to a variety of projects
  • Exposure to quantitative data analysis

Preferred qualifications:

  • Interest in contraception and abortion policy
  • Experience with Stata and/or Atlas.ti
  • Working proficiency in Spanish (reading, writing, speaking)
  • Qualitative research experience

We seek to build and maintain a diverse staff with regard to race, culture, ethnicity, class, religion, physical ability, age, gender, and sexual orientation. People of color are strongly encouraged to apply.

Please send cover letter and resume to Ana Ramirez at aramirez@ibisreproductivehealth.org and Brianna Keefe-Oates at bkeefeoates@ibisreproductivehealth.org.

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